Cart Shed Wait List Policy

RHGC shall maintain a list (the “Cart Shed Waiting List”) for those qualifying Members who have not been assigned a Cart Shed but who would like the opportunity to lease one as they become available.

A. Qualifications

Qualification Requirements for being added to the Cart Shed Waiting List

1. Only RHGC Regular Members as defined by the Rolling Hills Golf Club Constitution are eligible to be added to the Cart Shed Waiting List.
2. Only RHGC Regular Members defined as Primary Members in the RHGC Membership Records are eligible to be added to the Cart Shed Wait List.

B. Wait List

Maintaining a valid position on the Cart Shed Waiting List

1. Only by making full payment of the RHGC Annual Membership Dues by January 31 of the current Fiscal Year can an existing position on the Cart Shed Waiting List be maintained. Failure to do so will result in removal of the Member from the Cart Shed Waiting List.
2. RHGC Members who are on the Cart Shed Waiting List and are required to leave Dhahran for extended work commitments (such as OOK Assignments) may keep their position on the Cart Shed Waiting List by providing the Membership Director with prompt notice of these work commitments and, if requested by the Membership Director, documented evidence of such work commitments.
3. Should that RHGC Member become eligible for a Cart Shed assignment during the period of time that they are away from Dhahran on an extended work assignment, the Cart Shed will be assigned to the next RHGC Member eligible for Cart Shed assignment. The RHGC Member having to forgo the Cart Shed assignment during the period of time that they are away from Dhahran will be maintained in the first position at the top of the Cart Shed Waiting List. This Member will be assigned the next available Cart Shed upon their return to Dhahran.
4. Should the status of a Primary Member of a Family Membership change to Dependent status and/or not renew as the Primary Member, the Dependent Spouse, if any (Juniors are not permitted to be on the Cart Shed List), can become designated as the Primary Member and can elect to take the Primary Member’s position on the Cart Shed Wait List.

C. Reinstatement

Reinstatement on the Cart Shed Waiting List Once a Member is removed from the Cart Shed Waiting List, the Member loses all rights to their previous position/priority on this list. A Member can apply for reinstatement on the list at a future date provided the Member still qualifies for inclusion on this list as outlined above in Section 1. A Member that is reinstated on the Cart Shed Waiting List will be assigned the bottom (i.e. last) position on this list.

D. Omissions

Error and/or omissions to the Cart Shed Waiting List Any errors and/or omissions made in the administration Cart Shed Waiting List due to a lack of prior procedural direction will be corrected as soon as they are discovered by decision of the Membership Director. These decisions will be based on the spirit and intent of the Cart Shed Waiting List.

E. Notification

Notification of Cart Shed Availability and Acceptance Procedures

1. When a RHGC Member becomes eligible for a cart shed, the Member will be notified in writing or email by the Membership Director at the addresses the Member has provided to the Membership Director as their official addresses. It is the sole responsibility of the Member to ensure that the Membership Director has up to date address information for such communication to be made.
2. The Member will have 5 working days to decide whether to accept the offer. A decision to accept the offer must be documented in writing or email to the Membership Director within this 5 day working period or the Member will be deemed to have declined the offer.
   1. If the Member is on authorized leave for a vacation, business travel or medical purposes and cannot be reached during the offer acceptance period RHGC will give the Member a reasonable amount of time to respond.
   2. This reasonable amount of time will be determined by the Membership Director.
3. If the Member accepts to rent the cart shed, he/she will be required to execute a Cart Shed Rental Agreement and make the annual rental fee payment in full within 15 days of the acceptance regardless of the time of year the offer is accepted.
4. If the offer to rent the cart shed is declined by the Member either by written or verbal notification to the Membership Director or expiration of the 5 working day acceptance period, the Member will be allowed a period of 5 business days from the offer expiration date to request in writing or by email to the Membership Director that their name remain on the cart shed waiting list, at which point the Member’s spot on the waiting list will be revised to the number 5 position.
5. Should a Member who declines a cart shed offer fail to request that their name remain on the waiting list, the Member’s name will be removed from the waiting list.